Welcome to Star SS Enterprises for G Suite tips.
Some years ago Google created their own email client Gmail which has become one of the top providers of email services around the world not only for private use but also for educational institutions and businesses. But a Gmail account is much more than just an email service so if you have one make sure you take advantage of its full potential.
let’s have a look at the different apps connected to a Gmail account, to begin with, we have to drive cloud storage and file backup system which provides you with 15 gigabytes of disk base to host all kinds of files photos, videos and soon for free. 15 gigabytes is a lot of space but if you ever fill it up you can always buy some more space from Google within Drive. You can also create all kinds of documents with Google’s own web-based office suite with Google Docs a simple but powerful word processor.
You can write text documents and use Google search to find relevant information for the topic. You’re working in without leaving your document, we also have Google sheets a handy spreadsheet program to organize your data and work with tons of formulas for your calculations, as you would in Microsoft Excel the suit includes Google slides to create stunning presentations.
You can also use Microsoft PowerPoint presentations within Google slides, infect Google Docs sheets and slides can all be easily converted to any standard file format in the market. We can also create forms with different types of questions to make surveys or gather information from your friends, students or your customers and analyse the submitted data in an Associated spreadsheet. There’s also a practical calendar in which we can organize all our meetings, lectures or events establishing, notifications and inviting our contacts. You’ll never forget an appointment again
You can also create groups from your contacts and use them as mailing lists or as a base for sharing documents. For example, another application cites a simple and fast way to create sophisticated web pages with the help of existing templates. You can communicate in real-time with your friends, students or customers through hangout either through texting, audio or video calls with bloggers.
You can run your own blocks on topics of your interest by yourself or in collaboration with others, if you are a teacher and your education institution uses Google Apps you can also take advantage of Google classroom a friendly e-learning site where teachers can interact with students setting and marking assignments, integrating resources and interactive content.
I don’t forget that each Google account has an associated social network profile in Google Plus and also a YouTube account to create your own video channel and upload your recordings. if you are a teacher remember that in addition to the private Google accounts there is also a free version of Google Apps for Education that any academic institution can easily request using their own internet domain name and beware because in this free version for education the drive disk space for each user is unlimited and the administrators can create as many user accounts as they like for all the students and teachers. There is also a commercial version for private companies called Google Apps for work with almost the same functionality.
One of the most interesting features of Google Apps is that these applications run on any device and on any platform or operating system
this means that wherever you are you can access your documents on any device and continue your work where you left off in Google Apps you can easily share your documents spreadsheets, presentations etc. with others, what’s more, you can also create all these in collaboration with your colleagues or your students those who have writing permissions in a document can edit it at any time. Even simultaneously the editing history of a document is stored so that you can always revert to a previous version.
Where can we find all these applications?
well there are several ways to access the easiest way is to open your Gmail account but we also provide G Suite Plan for Corporates rest of details mention in the last of the article
Free Vs Paid G Suite Version
This is a comparison between the free Google Apps which I have right now on the left, and the paid Google Apps which is called G suite and it’s on the right.
You’ve probably used the free apps so we’re going to go paid version. The apps that it offers in G-Suite are pretty similar. They’re in a different order, but most of them are the same. But, if you scroll down, we’re going to go through ones that are different. For example, I’m in the administrator account and I can control some things that are only relevant if you’re using G-Suite. You could spend all day going through all of them but, at a general level, you can control your users.
You can add and delete people here if they leave the company. You can delete them right away so they can’t log in and see their documents and you can put them into groups. Groups are going to matter when you’re doing things like using the calendar. Maybe you want to schedule a meeting with a group of people. Maybe you have different levels of staff that you want to put together. You can also control what apps people can use and see. If you are married to Outlook at your organization, you don’t want to give it up, just turn off Gmail. Here is where you tell Google everything about your company and here you can manage people’s mobile devices. If you don’t want anyone accessing something through the phone, you can turn it off. We’ll delve into this a little bit more lately, but for now, let’s go to Gmail. We’re going to go back to seeing item son both screens.
I’m going to show you some of the differences here. The first thing, which is I think the biggest difference and one basically that a lot of people pay for in and of itself is that this email is not @gmail.com. This email that’s free, it always has to be @gmail, so you’re kind of advertising for Google here with the free account, right? So they know that you’re using Gmail.
The other important thing to know with Gmail is if you’re using it in G Suite and previously you were using the email with Outlook or some IMAP services like Yahoo or an older exchange server, you can use a data migration tool to bring those into here. You bring in the email, calendar, and the contacts. That’ll get you started quickly.
If you do decide to use Google Suite, there are two different ways to pay for it. You can pay for it by month or the annual plan. The annual plan is a bit of a discount, but if you add and remove users a lot the flexible plan may be better for you. If we come down here, the flexible plan depending on which tier that you use. We’ll briefly go over the differences between these but there are a lot of little details. Most often if you’re a smaller organization, the basic’s going to be just fine.
For the discount, you can contact us on the mail or call both are mention in the description we provide a bulk deal for corporates.
These different what I called tiers, they like to call them editions. The different editions offer a couple of different things. There are a comparison chart and the biggest difference, and I think a lot of people run into and they probably upgrade from basic to business.
Is that basic offers 30 gigs of storage. If you go up to Business, it’s unlimited. That’s unlimited with an asterisk, and we’ll circle back to what that asterisk means in just a second. The business and enterprise features have things that are meant for e-Discovery. They might be for searching for documents if you’re in a lawsuit or if you need some far more granular controls those are offered in the enterprise. There are no ads on any of this if you’re paying for it. So keep those in mind.
If we go back to comparing just the basic G suite product to the free Google Apps, one of the differences in the amount of storage space. When you have a free Google app, this is my free drive right there, it looks and feels mostly the same, but the free app is limited to 15 gigabytes and the basic starts at 30 gigabytes. Those 30 gigabytes does not include the native Docs, Sheets, Slides, Forms, etc. type apps. They don’t take up a lot of space anyway. But, if that’s mostly what you have those aren’t even going to factor into this total. But, it does include Gmail and the associated file attachments in those so keep that in mind. The storage space for Business and Enterprise is unlimited.
If you have fewer than five people in your organization, every single person can’t have more than a terabyte of information. Another big difference is that there’s 24/7 support. If you have G Suite which can come into play if you’re trying to do some more complicated things because you’re at a company. The one thing I touched on already is you can make different group calendars. If you have co-workers, you can go into the administration module create a group, and then put those co-workers into different groups according to characteristics, that are going to matter when you ‘rescheduling meetings.
When you will click to on my calendar to create an event, you’ll see two features that that aren’t in the free version. You can set an out-of-office notification and you can also create appointments slots. What appointment slots do is, allow other people to go into your calendar and set an appointment with you. Think of something like a professor making office hours
If we go to this calendars appointment page, this would be the public-facing side of it. Someone would come in here and try to schedule something with you. Just click on an appointment slot to sign up. If we go to some of the other apps let’s go to Google Docs. Sheets and Slides are going to have something’s that work the same way.
What Google Doc can do?
That it can’t do in the free app, is when you share it, if you click on advanced, right now it’s private. Only I can access it, but if I go to change that, I can set it to anyone at my organization. To that enables me with one click to share with anyone that you work with or you could create a link that can only work for someone that’s signed in to the organization’s account. Either of these options is levels of control that can really come in handy when you have a company or an organization and you want to share files without worrying about someone from outside seeing them.
One of the more powerful features that G-Suite offers is that you can manage your mobile devices. You can see, in this particular case it’s not enabled, but if it were relevant to me, I’d turn it on. If it was turned on, you can choose when and if to activate someone’s device and you can control what apps they use and you can do a remote wipe on them, that’s mobile device management.
If we go back up to the Google admin console, they also have a lot of security features. I’m using that basic edition of this so I don’t have access to the more advanced ones but what I can do is control the way in which passwords are used and the login challenges and you can do some single sign-on setup. There are a lot more granular security features that you can control in the higher accounts.